Bracknell Forest Council
Record of Decision
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Work Programme Reference
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I105477 |
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1. |
TITLE: |
Multi-discipline Consultancy Design Services
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SERVICE AREA: |
Delivery
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3. |
PURPOSE OF DECISION
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To seek approval for the appointment of a Design & Construction Support team, to provide construction consultancy services to aid the delivery of construction projects, routine condition surveys of the Council's property portfolio and highway works
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IS KEY DECISION |
Yes
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5. |
DECISION MADE BY: |
Executive
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6. |
DECISION:
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i. The Strategic Procurement Plan to tender the appointment of a Design & Construction Support team be approved for a contract value of £15m over an initial period of 5 years and further 3 +2 years based on performance.
ii. The Executive delegate authority to the Executive Director, Delivery and the Executive Member for Transformation, Finance and Property to award the contract to the provider meeting the requirements of this contract.
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REASON FOR DECISION
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1. It is a requirement of the contract standing orders that the Executive approve any strategic procurement plan with a value more than £1m. This decision seeks approval for the procurement process.
2. The current contract with the Council’s Managing Partner ends June 2023 and therefore, this paper seeks the approval to procure the services of a one stop consultancy service, to aid the delivery of construction projects.
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ALTERNATIVE OPTIONS CONSIDERED
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1. Consideration has been given to seek a Design & Construction Support team on an individual project basis, however when Bracknell Forest Council has undertaken this in the past, it has proven to be a lengthy process, which has caused a delay in the delivery of school projects that need to be completed during the summer holidays. Having a Design & Construction Support team commissioned on a fixed term contract, ensures information on procedures and condition of our buildings is kept up to date and provides continuity.
2. An option to create an inhouse multi-disciplinary consultancy team to recruit a number of individuals, to design and manage projects lower than £0.5m, as shown in the Strategic Procurement Plan, Appendix A, item 4.2. Furthermore, the ongoing difficulties in recruiting specialist engineers within the construction industry would undoubtedly result in a number of these roles remaining vacant. In practice, some specialisms listed would not warrant full-time roles and this would further exacerbate the challenges and reduce value for money. Therefore, internalisation of this service would not be a viable solution.
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9. |
DOCUMENT CONSIDERED: |
Report of the Executive Director: Delivery
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DECLARED CONFLICTS OF INTEREST: |
None
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Date Decision Made |
Final Day of Call-in Period |
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24 May 2022 |
31 May 2022 |
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